Sunday, March 02, 2014

Best Trello Alternative

When it comes to Trello, the problem isn’t that Trello is simple it’s that Trello is too simple. At first I really loved using Trello, but after a couple of weeks I started to get annoyed – why can’t you do that? Why aren’t there time reports or integration with CRM? And the Gantt chart fiasco? Forget about it. The good news is that there are a ton of alternative project management solutions out there, most of which are free. Here are my three favorite tools to replace Trello

Bitrix24 vs Trello – if you do a lot of collaboration, work with documents a lot and want a complete solution. Bitrix24 is 100% free for small teams (12 users) and comes with a full range of PM tools – tasks, check lists, Gantt charts, workgroups (projects), task reports, calendars, work reports, time management and even absence chart. The most powerful thing about Bitrix24 is that it is a collaboration suite, so it makes it really easy for teams to do everything (including document management) in one place. Bitrix24 also comes with free CRM that integrates with project management, something that neither Asana nor Wrike offer. API is available. Another important advantage workflow management that’s done with a native business process designer. Naturally, there are mobile apps available for iOS and Android. Who it is for – GEEKS or ADVANCED USERS. Bitrix24 is extremely easy to use, but not necessarily to set ups – because it’s very technical and geeky, countless options. In my (biased?) view – Bitrix24 is the best Trello replacement, especially since it’s the only solution that gives you both options – use it online or host in on your own servers.

Asana vs Trello – both solutions are very visually oriented, which is good for newbees, but immediately limits ‘professional’ use. Like Trello, Asana is free for all practical purposes, so that’s a significant advantage. Asana used to be free for 30 users and the limit has been lowered to 15 free users. This may change at the time you are reading this review. Like Bitrix24, Asana is geared toward a more structured project management (i.e. top down management). Asana’s collaboration features, though not as rich as Bitrix24, are also geared toward getting things done (pardon my pun). Asana’s text driven interface is also more familiar and easy to work with for most folks, in my opinion. Who it is for – small teams of REGULAR FOLKS with moderate PM demands. If Trello is too simple, but you aren’t the type who reads books about project management, GTD, Kanban, Agile – Asanais perfect Trello alternative for you.

Wrike vs Trello – these two are hard to compare. It’s kind of like a boxing champion beating up a third grader, not that hard to do and not really an accomplishment for the boxer. Wrikeis an ubergeek PM platform. It’s not free, in fact it’s somewhat expensive and has been in continuous development for over 6 years. Most Wrike’s clients are very large companies with very specific demands, so it’s very flexible can be customized, though not necessarily easily, if your coding skills are poor. API is available. Wrike can be integrated with MS Projects and Apple Mail, has advanced task filters and supports dashboard with custom widgets. Who it is for – LARGE COMPANIES and PM UBERGEEKS. Wrike is PM ubergeek dream come true. It really shines if you have company with hundreds or thousands of employees who run tens of thousands of projects. I believe that Wrike has recently publicized the fact that they have one single client (a very large transnational corporation) who has created over one million projects using Wrikes platform. You can't do that with Trello. If your company is small, however, you best chose between Bitrix24 and Asana, because not only Wrike’s freemium option is limited to five users, it actually comes without some basic PM features, like Gantt charts, which are available only use premium users. My guess is that this is a deliberate decision by their marketing team to attract only large project management literate clients who can take advantage of otherwise awesome PM platform.

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